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For families at both Alamiyah settings. It covers what we hold about your child, the key person who keeps those records, and what you can see of their progress and when.
At Alamiyah Montessori we keep two main types of records for your child: personal records and progress records.
Personal Records may include sensitive information; these records include your child's:
Registration and admission forms
Signed consents forms
Name, home address and date of birth of child
Name, home address and telephone number of parents
Name and contact numbers of all persons authorised to collect your child
Daily record of your child on the premises and their hours of attendance
Record of any incidents and accidents
Record of behaviour
Records of attendance and punctuality
Records of any medicines administered to your children at your request
Reports or minutes from meetings concerning the child
Medical/health or developmental records as appropriate
These records include:
Written observations of your child
Photos of your child working as a record of their progress
Record of planning
Record card of your child's progress through the curriculum
Alamiyah Montessori operates a key person system, which gives each child a key teacher. The key teacher is responsible for the following:
Updating children's progress records
Completing and updating Learning Journals
Completing observations for the children
Planning circle times and activities which reflect the children's interests
You will be informed which member of staff is your child's key person. You can talk to the key person during drop offs and pick-ups to discuss your child's general development. If you would like a detailed discussion about your child's development, you can book an appointment to speak to the key person and your child's teacher.
Your child will have an online record, which will include all observations, pictures, and records of their academic progress. Preschool children's records and observations are currently managed on our online record keeping system, My Montessori Child. Each parent will receive secure log in details to their child's user area on which they will have access to the latest observations and pictures of their child as well as activities and observations in the room.
We assure parents of the following to ensure our practices are thorough and secure in relation to security of privacy matters regarding the use of My Montessori Child:
Nothing is left to be stored on teacher devices: Anything uploaded onto the website is stored directly onto a secure website. No data is stored on the iPads themselves and My Montessori Child photos are encrypted and transmitted directly to secure servers as soon as they are saved. No images or information is open to misuse.
My Montessori Child systems and the data transfer over the web: Transfers of data and pictures are encrypted when sent and then decoded before being processed. All information transmitted across the internet, including children's photos and records cannot be intercepted or viewed by anyone else.
Organisation devices and authorisation before access. My Montessori applications have been designed from the ground up, so it is not possible for a device from one establishment to access information for another. If a device attributed to our establishment is stolen, the administrators of My Montessori Child can remotely disable devices so as to block access for unauthorised users if a device were lost or stolen.
User authentication: Access to teacher's systems is further secured by the use of a PIN number assigned to each individual teacher. Teachers are trained to log out after each session so anyone else picking up the iPad cannot access the system.
Logging and Monitoring: My Montessori Child records all activity on the system, and we keep these records for 3 months. The usage of applications is also monitored to ensure all systems are performing as expected.
Secure and vetted team: My Montessori Child is run entirely by 4 persons who are all vetted, and police checked.
If you would like more detailed information, please contact the Manager: Mrs Nasima Bobat
For the Preschool there is a small annual charge for subscribing to the My Montessori Child Online Service.
Records of children's progress from nursery to the end of year one are available for parents to review at any time on My Montessori Child. Parents are actively encouraged to contribute to their children's learning through the comments section on My Montessori Child.
There will be parent open house sessions scheduled throughout the year for parents to see their children at work. Nursery on entry meetings are scheduled at the start of the autumn session block and nursery progress meetings are scheduled in the spring session block. Parents are encouraged to attend the open house sessions or online meetings and maintain regular correspondence with the key teachers and teachers through all available means of communication.
The Preschool will host an annual parents evening in March for all children who are Reception and Year 1 and 2. Annual Reports will be issued for children in Reception and Year One and Two at the end of the year.
Parents of any child attending the Home Education Centre will have the opportunity to attend a review meeting and a parents' evening at the end of the autumn and spring session blocks respectively for feedback on progress. Parents also receive a final written report at the end of each year.
If anything in this policy raises a question, please get in touch and we will talk it through with you.
The five values named in law within a Montessori environment.
Our commitment on equal opportunity, what we undertake to do about it, and how children learning English are supported.
How a child arriving with little English is supported, and how the home language is used rather than set aside.
Daily time in the garden, going out in all weather, and what your child needs to wear for it.